Level-Up Your Venue Staffing with Liveforce: The Ultimate Staffing Solution (2024)

• By Louisa Penny
• on19 June 2024

Managing venue staffing effectively can make or break the success of an event. From front of house and technical crew to stewards, bar staff, car park staff, and cleaners, ensuring that each role is adequately staffed is crucial. The challenge intensifies when juggling a mix of permanent and temporary staff. This is where event staffing software like Liveforce becomes indispensable.

The Complex Landscape of Venue Staffing

The Various Roles Within Venues

Venues host a myriad of events, each requiring a diverse set of staff roles which can include:

• Front of House: The face of the venue, responsible for welcoming guests and ensuring a positive experience.
• Technical Crew: Manages lighting, sound, and other technical aspects crucial for event success.
• Stewards: Ensure the safety and security of guests, guiding them and providing assistance as needed.
• Bar Staff: Serve drinks and manage bar operations, ensuring quick and efficient service.
• Car Park Staff: Direct traffic and manage parking, ensuring a smooth arrival and departure for guests.
• Cleaners: Maintain cleanliness and hygiene standards before, during, and after events.

Balancing these roles, especially when involving both permanent and temporary staff, can be a logistical nightmare. This is where venue staffing software can save the day, and sleepless nights.

Liveforce: Your Venue Staffing Solution

Scheduling and Shift Management

One of the standout features of Liveforce is its robust scheduling capabilities. For venues like the Three Counties Showground, Liveforce allows for:

• Flexible Shift Scheduling: Easily schedule shifts across different boards, catering to the unique requirements of each event.
• Advance Planning: Post shifts for the upcoming year, providing clarity on staffing needs and budget forecasts.
• Streamlined Recruitment: Quickly see staff availability, making it easier to recruit the right people for each role.

Payroll Management

Managing payroll can be a time-consuming and error-prone task. Liveforce simplifies this process by:

• Automated Payroll Handling: Efficiently manage payroll, saving time and ensuring accuracy.
• Integrated Invoicing: Manage invoicing and expenses within the same platform, providing a seamless experience for both staff and management.

Enhanced Communication

Effective communication is critical in managing a large team. Liveforce excels in this area with features that include:

• Real-Time Updates: Disseminate updates quickly through the platform, eliminating the need for traditional postal communication.
• Staff Briefings: Invite staff to briefings and attach necessary documentation, ensuring everyone is well-prepared for their roles.
• Tagging System: Use tags to facilitate specific communication and staffing requests for different events.

User-Friendly Interface

A key factor in the positive experience of using Liveforce is its ease of use. According to Emily, Show Staff Executive at Three Counties Showground, having all staff information centralised and easily accessible has been a game-changer.

“For me having everybody on the system is a huge help. Whereas before, it was all Word & Excel, grabbing somebody’s file out, getting their email address. I now have everybody’s name in front of me, and pictures of them to go against their name. Liveforce is brilliant and has helped massively.”

Time and Cost Savings

By simplifying and automating many aspects of staffing management, Liveforce offers significant time and cost savings:

• Reduced Administrative Burden: Automation of payroll and scheduling reduces the need for manual administrative work.
• Accurate Budgeting: Clear visibility into staffing requirements and costs aids in precise budget management.

Adaptability to Different Events

No two events are the same, and Liveforce recognises this with its adaptable platform. Liveforce venue staffing software can accommodate the unique requirements of each event, whether it’s a small meeting or a large show.

Case Study: Three Counties Showground

The Three Counties Showground’s experience with Liveforce showcases the platform’s impact on venue staffing:

• Efficient Shift Scheduling: Emily highlighted the ease of scheduling shifts and managing staff across different events.
• Effective Payroll Management: The platform’s ability to handle payroll efficiently was a crucial factor in their positive experience.
• Improved Communication: Communication with staff improved significantly, with updates easily disseminated through the platform.

Liveforce’s user-friendly interface, combined with powerful scheduling, payroll, and communication tools, made it an indispensable tool for the Three Counties Showground.

Streamlining venue staffing is no longer a daunting task with the right tools at your disposal. Liveforce offers a comprehensive venue staffing solution that addresses the unique challenges of managing both permanent and temporary staff. By enhancing scheduling, payroll management, and communication, Liveforce ensures that your venue operates smoothly and efficiently.

Join the ranks of satisfied clients like the Three Counties Showground and experience the benefits of optimised staffing with Liveforce. Whether you’re dealing with front of house, technical crew, stewards, bar staff, car park staff, or cleaners, Liveforce has the tools you need to succeed. Book a demo today!